Administration Assistant

Position Title: Administration Assistant
Reports to: Project Manager
Duty Station: South Sudan
Work type: Full Time
Duration of Contract: 6 Months

About Us

Hydro Concepts Uganda Limited is a leading Engineering Consulting Firm in Water, Sanitation, and Hygiene (WASH). We offer a range of services in majority of water and sanitation disciplines, including but not limited to design and construction of drainage and irrigation systems, rain water harvesting systems, artificial aquifer recharge systems, plumbing, wastewater treatment, water supply systems, hydrology, and non-revenue water management. Our vision is to redefine the Water Resources and Environmental Engineering, and Planning in Africa.

Position Summary

The Administration Assistant is an essential position in the company. The position holder will be charged primarily with providing administrative support to construction management, and secondarily providing general administrative support to the site office. As a main point of contact, the position holder represents the company and regularly interacts with site visitors, sub-contractors, and other officials.

The position requires professional and courteous conduct at all times, and excellence in service delivery
The position holder will handle a variety of administrative and clerical tasks, such as handling phone calls, mail, greeting visitors, setting up filing systems, data entry, typing, updating records, soliciting quotes from vendors, preparing forms such as change orders, purchase orders, service agreements, and subcontracts, as well as ordering office supplies.

S/he will ensure filing and documentation is executed in a timely manner, and is up to date. Due to the high degree of interaction with the public, the position holder will be expected to have excellent interpersonal communication skills, both written and verbal, and be a team player

Key Duties and Responsibilities

  • Provide administrative support to the project manager, resident engineer, and other construction management staff
  • Answer incoming calls & e-mails; addressing customer needs directly and/or referring calls to the appropriate manager
  • Prepare forms such as change orders, purchase orders, service agreements, and subcontracts
  • Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested
  • Coordinate meeting logistics and deliverables such as handouts, and make travel arrangements for the project management team
  • Work with field staff to collect daily time sheets and ensure they are completed with accuracy
  • Prepare reports, communications, meeting minutes, etc
  • Responsible for company data management and record keeping systems, electronic and paper
  • Managing diaries, scheduling meetings and booking rooms
  • Track change orders, RFI’s and submittal packages
  • Setup and maintain both electronic and hard copy files
  • Setting up meetings, both physical and virtual i.e. video conference meetings

Qualifications, Skills and Experience

  • Post-secondary qualification in Records Management, Secretarial Studies, Business Administration, Communication Studies, or any other relevant fields
  • Minimum of 2 years related experience preferred but will consider a motivated beginner who can measure up to the demands of a busy construction office
  • Proficient in computer skills, especially MS Office (Word, Excel, and PowerPoint

Personal Attributes

  • Strong work ethic (reliable), organizational skills, and attention to detail
  • Familiarity with working in a technical environment
  • Proven ability to multi-task and work productively in a high-volume environment
  • Ability to use discretion and maintain confidentiality with proprietary and other information
  • Excellent verbal and written communication skills
  • Excellent time management, organization, and communication skills are needed

How to Apply

To apply, please download the application form below, fill, and submit the filled form.

Do NOT make any submissions by email, or attach any certificates at this stage. Any form of canvassing will lead to automatic disqualification

Deadline: 30th December 2021 at midnight

Only shortlisted applicants will be contacted. If you do not hear from us within 3 weeks after application deadline, please accept with regret that your application has not been successful

Download the application form below

Sociologist

Position Title: Sociologist
Reports to: Project Manager
Duty Station: South Sudan
Work type: Full Time
Duration of Contract: 6 Months

About Us

Hydro Concepts Uganda Limited is a leading Engineering Consulting Firm in Water, Sanitation, and Hygiene (WASH). We offer a range of services in majority of water and sanitation disciplines, including but not limited to design and construction of drainage and irrigation systems, rain water harvesting systems, artificial aquifer recharge systems, plumbing, wastewater treatment, water supply systems, hydrology, and non-revenue water management. Our vision is to redefine the Water Resources and Environmental Engineering, and Planning in Africa.

Position Summary

The Sociologist will be charged with the implementation of the Contractor’s Social Management Plan to manage social risks, including the HIV/AIDS prevention and all mitigation plans, risks related to labour influx, child protection, and gender related risks. The cardinal and principal goal of this position is to ensure a cordial and harmonious working relation and cooperation between the project teams and project communities

Key Duties and Responsibilities

  • Implementation of the Contractor’s Social Management Plan to manage social risks, including HIV/AIDS prevention and all mitigation plans, risks related to labour influx, child protection, and gender related risks
  • Supervision of the implementation of the Grievance Management Plan to support reporting and handling of all grievances related to the project including those resulting from involuntary resettlement and injurious affection due to the project and related sub projects
  • Act as a link between the project staff, the employer, Consultants and the respective local government structures
  • Sensitize staff, community and other Stakeholders on the social Safeguards requirements for the Project
  • Develop and implement risk mitigation measures for identified risks related to the project
  • Perform any other related duties as may be assigned from time to time by the Project Manager

Qualifications, Skills and Experience

  • Bachelor’s Degree in Social Works and Social Administration, Social Sciences, or any other related field
  • Prior experience as a sociologist, preferably within a similar setting
  • Computer literacy skills

Personal Attributes

  • High degree of integrity
  • Excellent track record of outstanding performance
  • Excellent interpersonal, particularly stakeholder relationship and engagement skills
  • Excellent oral and written communication skills
  • Conversance with the local languages spoken in South Sudan

N.B: South Sudan nationals will be given preference for this role, owing to knowledge of the local languages, cultures, and social settings

How to Apply

To apply, please download the application form below, fill, and submit the filled form. Do NOT make any submissions by email, or attach any certificates at this stage. Any form of canvassing will lead to automatic disqualification

Deadline: 30th December 2021 at midnight
Only shortlisted applicants will be contacted. If you do not hear from us within 3 weeks after application deadline, please accept with regret that your application has not been successful

Click Here To Download Application Form

Civil Engineer

Position: Civil Engineer
Reports to: Technical Director
Department: Engineering & Technical Services
Duty Station: Kampala (With frequent travel to project sites across Uganda & East Africa)
Work type: Full Time
Duration of Contract: 6 Months

About Us
Hydro Concepts Uganda Limited is a leading Engineering Consulting Firm in Water, Sanitation, and Hygiene (WASH).

We offer a range of services in majority of water and sanitation disciplines, including but not limited to design and construction of drainage and irrigation systems, rain water harvesting systems, artificial aquifer recharge systems, plumbing, wastewater treatment, water supply systems, hydrology, and non-revenue water management.

Our vision is to redefine the Water Resources and Environmental Engineering, and Planning in Africa.

With a suite of projects, strong partnerships, and a growing portfolio of work, Hydro Concepts Uganda Limited seeks to engage an experienced Civil Engineer, to join our team who meets technical competences in designing, planning and analysis of project activities.

S/he will initiate strategies to promote and market our numerous products and services to different clients, ensuring the company competes effectively in the market. The Civil Engineer will offer technical supervision for various ongoing projects, in order to deliver outstanding project outcomes for our clients

Department Description

The Engineering Department is led by the Technical Director, who manages a team of civil, water, and electromechanical engineers by providing technical direction on business strategies that ensure the company consistently delivers superior technical solutions to clients.

Broadly, the goal of Hydro Concepts Uganda Limited Engineering team is to provide technical expertise in planning, designing and overseeing construction and maintenance of numerous water, sanitation and drainage infrastructure for a wide range of clients

Job Purpose

The Civil Engineer will be responsible for designing, planning and analysis of project performance; and reporting in line with the company’s strategic objectives.

The position holder will also be responsible for undertaking robust marketing and sales for our products and services to both existing and potential new clients.

S/he will complete tasks assigned by the supervisor such as assisting in conducting research, developing technical designs, blueprints, and specifications for engineering projects, and writing technical reports.

The ideal candidate should have a high technical aptitude and ability to come up with original ideas and creative solutions that can be translated into economic value for the company, thus positioning the company to be the leading provider of products and services in the Water and Sanitation arena

Key Duties and Responsibilities

  • Read blueprints and drawings, understand and design plans, outlining the key variables and what needs to be changed prior to the construction
  • Able to place bids and call for tenders ensuring that all rules, regulations and guidelines are fulfilled
  • Able to undertake robust marketing and sales for products and services to both existing and potential new clients
  • Carry out feasibility studies and assist in conducting research, developing technical designs, blueprints, and specifications for engineering projects, and writing sound technical reports
  • Develop detailed technical design layouts, keeping the requirements of the client in mind
  • Make budgets, program, and track investment projects and strive to make the ideal balance between the price, quality, and time obligations
  • Assess and bring to notice if any discrepancies in drawings, quantities and rates as well as make necessary changes if any
  • Keep an eye on surveying works (confirm the boundaries correctly) and setting out (plotting or marking of the plan on field)
  • Check on safety measures taken by people working on site as well as resolve technical issues arising, if any, during execution of work
  • Keeping record of drawings, technical reports and site diary
  • Perform any other duties as may be assigned by management

Qualifications, Skills and Experience

  • A Bachelor’s Degree in Civil Engineering, Water Resources Engineering, Sanitary Engineering, Hydrology, Environmental Engineering or other related fields is essential from a recognized university
  • Skills and knowledge of engineering software e.g. AutoCAD, GIS, EPANET, ArcGIS
  • Working knowledge of Microsoft Office

Personal Attributes

  • Have practical knowledge of water and sanitation disciplines
  • Multi-tasking
  • Decision making and assessment skills
  • Technical competence
  • Good report writing skills
  • Must be willing and able to travel periodically
  • Flexibility regarding working hours and days
  • Good communication skills
  • Proven ability to lead and work effectively with others

How to Apply

To apply, please download the application form below, fill, and submit the filled form below . Do NOT make any submissions by email, or attach any certificates at this stage. Any form of canvassing will lead to automatic disqualification

Deadline: 30th December 2021 at midnight
Only shortlisted applicants will be contacted. If you do not hear from us within 3 weeks after application deadline, please accept with regret that your application has not been successful

Click Here To Download Application Form

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